Cisco Systems Ip Phone 7960 Series User Manual

Cisco Systems Ip Phone 7960 Series User Manual Windows
Cisco Systems Ip Phone 7960 Series Manual
Cisco Ip Phone 7960 Series Manual
Cisco Phone 7940 Series Manual

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Using Personal Directory With Cisco IP Phone User Options

From the Cisco IP Phone User Options application, you can add, modify, and delete personal address book and personal fast-dial entries. Once you have configured your entries, you can use them for easy dialing on your Cisco IP Phone model 7960 or 7940.

This section contains the following topics:

'Finding Personal Address Book Entries' section
'Adding a Personal Address Book Entry' section
'Editing a Personal Address Book Entry' section
'Deleting Personal Address Book Entries' section
'Creating Personal Fast Dials Entries' section
'Removing Personal Fast Dials Entries' section

For information on configuring and using your personal address book and personal fast dials with your phone, see the 'Using Personal Directory With Your Phone' section.

Use the following procedure to find entries in your personal address book.

Step 1 From the User Options Menu window in the Cisco IP Phone User Options application, click the Configure your Cisco Personal Address Book link.

The Find and List Personal Address Book Entries window displays.

For information on how to log into the Cisco IP Phone User Options application, see the 'Logging into the Cisco IP Phone User Options Application' section.

Step 2 Enter the name you that want to find and click Find. If you want to view all entries in your address book, click Find without entering a name. Figure 3-1 illustrates the Findand List Personal Address Book Entries Window

Figure 3-1: Find and List Personal Address Book Entries Window

Step 3 To work with your personal address book entries, perform one of the following procedures:

'Adding a Personal Address Book Entry' section
'Editing a Personal Address Book Entry' section
'Deleting Personal Address Book Entries' section

Use the following procedure to add an address book entry.

Step 1 From the User Options Menu window in the Cisco IP Phone User Options application, click the Configure your Cisco Personal Address Book link.

The Find and List Personal Address Book Entries window displays.

For information on how to log into the Cisco IP Phone User Options application, see the 'Logging into the Cisco IP Phone User Options Application' section.

Step 2 Click the Add New Entry link in the upper, right corner.

The Address Book window displays.

Step 3 Enter the appropriate information, and click Insert.

Use the following procedure to edit an address book entry.

Step 1 Find the entry that you want to edit in the Cisco IP Phone User Options application, as described in 'Finding Personal Address Book Entries' section.

Step 2 Click the entry that you want to edit.

The Address Book Entry window displays.

Step 3 Make the necessary changes, and click Update.

Use the following procedure to delete entries from your personal address book.

Step 1 Find the entry that you want to delete in the Cisco IP Phone User Options application, as described in 'Finding Personal Address Book Entries' section.

Step 2 Check the check boxes next to the entries that you want to delete. To choose all displayed entries, check the check box in the title bar above the address book list.

Step 3 Click Delete Selected.

A confirmation dialog box displays.

Step 4 To delete the chosen entries, click OK.

You create personal fast-dial entries by assiging index numbers (from 1 to 99) to your personal address book entries and to other directory numbers. The personal fast-dial entries allow quick dialing from your Cisco IP Phone model 7960 or 7940. Use this procedure to create a personal fast-dial entry.

Step 1 From the User Options Menu window in the Cisco IP Phone User Options application, click the Configure your Cisco Personal Address Book link.

The Find and List Personal Address Book Entries window displays.

For information on how to log into the Cisco IP Phone User Options application, see the 'Logging into the Cisco IP Phone User Options Application' section.

Step 2 Click the Fast Dials link in the upper, right corner.

The Personal Fast Dials window displays as illustrated in Figure 3-2.

Figure 3-2: Personal Fast Dials

Step 3 Click the index number that you want to use for your fast-dial entry.

The Fast Dial Entry window displays.

If you have already assigned an entry to an index, the Fast Dial Entry window displays the details of that entry. You can unassign it as described in the 'Removing Personal Fast Dials Entries' section.

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Step 4 Perform one of the following actions:

To use a directory number in your personal address book, click the Personal Address Book Entry radio button, choose an entry from the list box, and choose a directory number from the Choose a directory number drop-down list box.
To use a directory number that is not in your personal address book, click the Enter in a directory number radio button and enter the directory number.

Step 5 Click Insert.

The Cisco IP Phone User Options application saves your entry. For information on how to use the entry to make a call, see the 'Dialing a Personal Fast Dials Entry' section.

Use the following procedure to remove (or unassign) a personal fast dial.

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